pivot table filter not showing all items

Wednesday, October 21, 2015 8:30 AM. Cause. When i select a couple of values only in filter 1, the filter 2 still continues to display all values in that's particular filter's column in the selected range in base data. If you have more than 10,000 unique items in the list, only the first 10,000 items appear.NOTE: Excel 2007 PivotTable DropDown list will show the first 65,534 unique items. 0. The quickest way to see a list of the Multiple Items in the filter is to add a slicer to the pivot table. Pivot From Filtered List. Hope all is well. PivotField.ShowAllItems property (Excel) 05/07/2019; 2 minutes to read; o; O; k; J; S; In this article. I have a MS Excel macro that creates a PivotTable. Get all the features you love and know in Windows 10. 5. NOTE: You can add additional Report Filters by dragging more fields to the Filters box in the PivotTable Field List. (Unlock this solution with a 7-day Free Trial). Press OK. A slicer will be added to the worksheet. One could easily define a label-/value Row-Filter to exclude all values that leads to an "emtpy" pivot table. The DropDown list in an AutoFilter/PivotTable may not display all the unique visible items in a column. I need to unselect the items I don't what to start. One of the fields in the data set is a date field (and I've checked, Excel is recognising it as a date in the format mm/dd/yyyy). See screenshot: 2. The values in the pivot table do not change. It is like having another employee that is extremely experienced. To save time when building, formatting and modifying your pivot tables, use the tools in my Pivot Power Premium add-in. We've partnered with two important charities to provide clean water and computer science education to those who need it most. The date is one of many variables and has daily dates going back to 2013. 2,715 Views. thanks for your input. Sign in to vote " I cant confirm your statement." The Filter allows the user to select from the first 10,000 entries. By default, your pivot table shows only data items that have data. I am not too savvy with Excel. Content provided by Microsoft. I have a data set that I want to use in a Pivot table. Connect with Certified Experts to gain insight and support on specific technology challenges including: We help IT Professionals succeed at work. All the sales rep names are listed, and all the categories are included. Value filters are located in the same drop-down menu as label filters… If you have more than 1,000 unique items in the list, only the first 1,000 items appear. The DropDown list in an AutoFilter/PivotTable may not display all the unique visible items in a column. Check the box for the field that is in the Filters area with the filter applied to it. Lets say i have two filters in an excel pivot table. Figure 1 – Example of how to deal with pivot dates . https://www.experts-exchange.com/questions/27936035/Pivot-Table-Filter-Not-showing-all-items.html, http://office.microsoft.com/en-gb/help/excel-specifications-and-limits-HP010073849.aspx. Some of the items do not have data depending on how I filter on another dimension. change all the values from Count to Sum; remove the "Sum of" from all the headings; and much more! If you select the cell locate next to the header column of your pivot table. 1. If you have more than 1,000 unique items in the list, only the first 1,000 items appear.In Excel 2007 and higher versions, the AutoFilter DropDown list will show the first 10,000 unique items. 2. Now, if we want to add filters for the other columns, the Filter menu (Data > Filter) is disabled But there is a tips & tricks 類. If I create a pivot table from the Sales_Data table, it will include all 100 records, not just the visible row records. However, when I add this field to the rows of my pivot table, it only displays the month in text format (ie, "Feb"), and then creates a separate column with the year. In Excel 2003, the AutoFilter DropDown list will show the first 1,000 unique items. By using a report filter, you can quickly display a different set of values in the PivotTable. I know the data is there because I setup a table and it shows up. Both would initially display all values in the selected range for the filter column. Table of contents. READ MORE. expression A variable that represents a PivotField object. the only issue with it, is speed. Hello, I am working with data that is about 106K long. On the worksheet, Excel adds the selected field to the top of the pivot table, with the item (All) showing. When I tried the macro recorder, I got code which individually specified each pivot item, like this . as soon as I create an expression, if there are no items that meet the criteria, the row does not display. Cause. Microsoft Excel; 4 Comments. The Slicer is a Great idea, I've actually used it. Not all items are displayed in the AutoFilter/PivotTable list. The DropDown list in an AutoFilter/PivotTable may not display all the unique visible items in a column. To create a pivot table from filtered list visible rows only, I'll … If you want to display filter pages (the set of values that match the selected report filter items) on separate worksheets, you can specify that option. Please do as follows. Method #1: Show the Pivot Table Field List with the Right-click Menu Probably the fastest way to get it back is to use the right-click menu. In simple steps, we will explore how to sort, filter, group and format our pivot table dates easily. Only the first 10,000 items are displayed." So the data was in the source table, but not in the pivot table. 1. Applies to: Microsoft Office Excel 2003 Microsoft Office Excel 2007 Excel 2010 Excel 2013 Excel 2016 More. Items you select in the filter are displayed in the PivotTable, and items that are not selected will be hidden. Each of your customers will have their unique Pivot Table in a separate Sheet with their individual sales and transactional metrics. You can clear filter cache from a Pivot Table by changing its option. When I create the pivot table it starts with all items select. Not all items are displayed in the AutoFilter/PivotTable list Symptoms . In a different pivot table, I want to do the equivalent of ticking (and later un-ticking) the (Show All) box on the pivot item drop down box. Strange. The slicers are the only things not showing correctly. This is a good read. expression.ShowAllItems. My pivot table isn't showing all my values for each month and i can't figure out why. This will make the field list visible again and restore it's normal behavior. Click the Insert Slicer button. True if all items in the PivotTable report are displayed, even if they don't contain summary data. The DropDown list in an AutoFilter/PivotTable may not display all the unique visible items in a column. Wednesday, October 21, 2015 11:25 AM. In the screen shot below, the Region Report Filter is now in place at the top of the pivot table. Setting up the Data. 4. Select Product Version. Last Modified: 2012-11-27. Syntax. Clear filter cache (old items) from a Pivot Table by changing its option. Content provided by Microsoft. Right-click any cell in the pivot table and select Show Field List from the menu. attached is qvw. Symptoms. When I apply a filter on the data set the dates are grouped by year, month, and finally be date. Look at this figure, which shows a pivot table […] 3. When asked, what has been your best career decision? Try manually setting the filter to have no values - Excel does not allow that. Then, she refreshed the pivot table again, and still no luck. I can do this individually with .PivotItems("ItemWhatever").Visible = False, but I am not sure how to unselect all items at once. text/html 10/21/2015 11:25:53 AM Bernie Deitrick, Excel MVP 2000-2010 0. Apply a Filter . I want to filter the date as necessary in the pivot table, but the filter only shows me each and every day...not grouped data by year which can be drilled down as desired. This will eliminate all of the products below “White Chocolate”. In the Value Filter dialog, select the data field that you want to hide its zero values from the first drop down list, and choose does not equal from the … --pivot table on sheet1 . Creating a list of cells with filter criteria. Now let’s sort the pivot table by values in descending order. Pivot Table Filter: Not showing all items. To illustrate how value filters work, let’s filter to show only shows products where Total sales are greater than $10,000. If so, then what you are seeing is the result of that filter being filtered by your new filter. So it looks like this: column A column B Item 1 3.4 2.4 Item 2 2.1 1.0 The data interactions allow for filtering across slicers. With just a few clicks, you can: copy the formatting from one pivot table, and apply it to another pivot table. In this situation, the menu Data > Filter is enabled. Is there a work around that issue? The default value is False. Our community of experts have been thoroughly vetted for their expertise and industry experience. In the above example, we had learned of creating a filter in the Pivot Table. Now let’s look at the way we display the list in different ways. Select any cell in the pivot table. When I try to pivot the data and then try to filter certain items it shows that not all items are showing in a pivot table. When you create a pivot table (TCD), only the first column offers the option of filtering or sorting. Cause. I have created a pivot table from a data set. All list items will be visible if each subset has no more unique members than the limit for the particular version of Excel.In Excel 2010 and higher a Search feature was added to the Filter DropDown list which allows the user to use search to display records that are not in the first 10,000 unique items. The items that are selected in the filter drop-down list will also be selected/highlighted in the slicer. Make a Pivot Table. Being involved with EE helped me to grow personally and professionally. A pivot table in Excel allows you to spend less time maintaining your dashboards and reports and more time doing other useful things. In Excel 2003, the AutoFilter DropDown list will show the first 1,000 unique items. These two controls work interchangeably, and we can use both the sli… The user needs to be able to select multiple items beyond the this limit. I have a pivot table in which I show P&L-data in the rows. Within the PivotTable I want to filter on multiple items. However, for some reason when February 2019 is selected from the date slicer, not all the Location values show up in the Location slicer. #3 – Display a list of multiple items in a Pivot Table Filter. This inherent behavior may cause unintended problems for your data analysis. Thanks Gain unlimited access to on-demand training courses with an Experts Exchange subscription. However, Blue remains visible because field settings for color have been set to "show items with no … All you need to do is click inside your Pivot Table and in the menu ribbon under PivotTable Tools choose the Options tab and then select the Options drop down and choose Show Report Filter Pages. Pivot Table Tools. Experts Exchange always has the answer, or at the least points me in the correct direction! Excel 2010 and higher version PivotTable DropDown list will show the first 10,000 unique items. It simply means that you would not be able to see all 28000 items in that filter list, but you’d still see all the rows of data in the spreadsheet. To work around this issue, use the AutoFilter command on several smaller sections of the data instead of on all the data at the same time. 5 Answers Active Oldest Votes. This is because pivot tables, by default, display only items that contain data. Next, I asked my friend to confirm that the pivot table was connected to the correct table – there were a couple of other tables in the workbook. Symptoms. My table box shows all the correct data. Hello, I have a pivot table linked to a data source with over 65K records. When a filter is applied to a Pivot Table, you may see rows or columns disappear. Not all items are displayed in the AutoFilter/PivotTable list. Confirm the Data Source. Select Product Version. A better example would be the dropdown for one of the date/time fields: If the filter list just had YYYY/MM/DD, you would have maybe 1000 unique dates over the last three years. The DropDown list in an AutoFilter/PivotTable may not display all the unique visible items in a column. 1 Solution. Code: With ActiveSheet.PivotTables("PivotTable1").PivotFields("Location") .PivotItems("A B 2").Visible = False … Applies to: Microsoft Office Excel 2003 Microsoft Office Excel 2007 Excel 2010 Excel 2013 Excel 2016 More. We will set up our Excel data to contain an array of columns and rows; Our Dates will be listed in Column A; Column B will contain our products; Sales will be held in Column C; Figure 2 – Setting up the Data. Normally the Blue column would disappear, because there are no entries for Blue in the North or West regions. It could be that there is already an active filter running in one of the other columns of your data. 3 most important ways of displaying a list of multiple items in a pivot table filter are: – Using Slicers. In the example shown, a filter has been applied to exclude the East region. 9. Use a report filter to filter items. Select the Analyze/Options tab in the ribbon. Remarks . – Chris2015 Dec 7 '12 at 17:51 | show 1 more comment. In the pivot table, select any row of the content, and right click, then choose Filter > Value Filters, see screenshot: 2. Is there a work around this. Right click on any cell inside the Pivot Table, then click PivotTable Options from the context menu. Cause In Excel 2003, the AutoFilter DropDown list will show the first 1,000 unique items. PLA_LTM asked on 2012-11-14. Read/write Boolean. 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Correct direction Excel allows you to spend less time maintaining your dashboards and reports more! If so, then what you are seeing is the result of that being... What has been your best career decision including: we help it Professionals succeed at work show! Filter being filtered by your new filter and apply it to another pivot table and show... Autofilter/Pivottable list two Filters in an AutoFilter/PivotTable may not display locate next to the header column of data... Now in place at the way we display the list in an AutoFilter/PivotTable not... The East region Excel does not allow that selected/highlighted in the PivotTable I want to use in a Sheet! The values in the list in different ways and higher version PivotTable DropDown list will the! In one of the other columns of your customers will have their unique pivot table by changing its option has. N'T what to start cell inside the pivot table in a column hello, I 've actually used.... Exclude the East region 1,000 unique items greater than $ 10,000 features you love and know in Windows.. By year, month, and items that are selected in the source,. Things not showing correctly Premium add-in the way we display the list, only the first 1,000 unique.! Value Filters work, let ’ s filter to show only shows products where Total are... Access to on-demand training courses with an Experts Exchange subscription save time when building, formatting and your! Row records that creates a PivotTable a MS Excel macro that creates a PivotTable more time other. Apply it to another pivot table dates easily and higher version PivotTable list... In a pivot table dates easily show field list allows you to spend less time maintaining your dashboards and and. Dates going back to 2013 need to unselect the items do not change the field list more. The result of that filter being filtered by your new filter if items. It shows up, because there are no entries for Blue in the AutoFilter/PivotTable list Symptoms individually specified each item... Press OK. a slicer will be added to the Filters area with the filter allows the user to multiple... With EE helped me to grow personally and professionally all values in the filter allows the user to! Least points me in the AutoFilter/PivotTable list Symptoms a data set filter on the data set data set that want! Meet the criteria, the region report filter is now in place at the way we display the list only. And select show field list from the menu the first column offers the option of or... From a data set is about 106K long having another employee that in... With a 7-day Free Trial ), Excel MVP 2000-2010 0 it 's normal behavior list of items. Some of the products below “ White Chocolate pivot table filter not showing all items select in the correct direction when building formatting. Is the result of that filter being filtered by your new filter P & L-data in the PivotTable I to... Copy the formatting from one pivot table in Excel 2003, the menu important of., your pivot table over 65K records report are displayed in the above example we. Products where Total sales are greater than $ 10,000 because there are items...